Welcome to the New England Rural Health Association
Join our Team
Current Job Openings Below:
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The Executive and Program Coordinator reports to the Chief Operating Officer and works collaboratively with other association leadership, staff and the NERHA Board of Directors. This role exists to accomplish two primary responsibilities: 1) Ensuring that the association image and experience for all members and partners across the six-state region is positive, and 2) ensuring that the limited time of leadership is maximized for the New England Rural Health Association’s (NERHA’s) impact every day. The Coordinator is responsible for supporting the administrative functions of the Association as well as supporting communications (internal and external) for management, the Board, and committee groups. This mission-critical position acts as the front-facing point of entry for questions about membership, partnership, new business and other queries, and as such requires the ability to project a personable, highly professional, and responsive image both personally and on behalf of the entire organization.
Position Roles & Responsibilities:
Provides primary administrative support related to NERHA’s Board of Directors, committee meetings, and retreats or special board events. This includes scheduling, tracking the meeting proceedings, capturing action items, and conducting follow-up to ensure completion
Promptly and professionally communicates to all general inquiries to the organization and assigns and coordinates with appropriate staff as needed
With input and direction from the Executive Director, Chief Operating Officer, Board, and appropriate committees, develops and disseminates professional, error-free communications
Coordinates with programmatic staff and regional partners to provide project support
Develops and maintains all office/electronic files and systems associated with membership.
Provides coordination and support for our Endorsed Partnership program including answering inquiries, providing data, and scheduling webinars
Develops communications and services that facilitate member engagement, retention, and recruitment.
Performs other duties as assigned by the Executive Director and Chief Operating Officer.
Qualifications:
Bachelor's Degree in Communications, Business, Health, or related field is required
Outstanding attention to detail
Rural lived and/or professional experience
Strong customer service focus with an emphasis on prompt and courteous communication both written and oral
Excellent written and oral communications skills with attention to detail on grammar, spelling, usage, and appropriate professional business communications language
Ability to juggle multiple deadlines and tasks with grace
Ability to work independently, take initiative, and know when to seek direction
Technical expertise and capability to learn and efficiently use software application tools to support activities including virtual meetings, member outreach and communications, scheduling, etc. Experience/expertise with Microsoft Office and OneDrive file storage highly desirable.
Experience/expertise in scheduling, hosting, and managing Zoom virtual calls, including on-screen video presence for calls.
While most duties of this position can be performed remotely, the ability to travel to events such as the Annual Conference is required (typically 2-3 per year). Local (in New England) travel could grow over time. Prior notice and travel reimbursement will be provided.
Conditions of Work:
Full-time exempt position (Monday - Friday during association business hours)
Remote home office capability with internet access
Resides in New England with the ability to travel to state and regional meetings
Salary range: $45-$53,000 annually depending on qualifications and experience
Please apply Here
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Support NERHA leadership, projects and contracts by performing/assisting with the following duties:
Grant Coordination:
Manage grant and contract administrative documentation (e.g., notices of awards, sub-awards, contracts, drafts, amendments, budgets, etc.).
Track grant/contract schedules and deliverables and notify/support program managers in meeting deadlines.
Timely, accurate communications to sub-awardees to ensure required reporting is received in a timely and accurate manner.
Draft, get internal approval, and send project-related documentation to funders, sub-awardees, partners, etc.
Support program managers and leadership in developing, tracking and maintaining budgets and expenditures.
Function as the NERHA Compliance Manager.
Review grant contracts to develop a thorough understanding of grant revenues, expenditures, and grant compliance requirements.
Review grant budgets to ensure the expenditures incurred are allowable and necessary to fulfill the grant requirements.
Ensure grants are tracked and matched with corresponding expenses including the allocation of salaries and overhead.
Assist in the preparation and submission of grant financial reports.
Completes or oversees the completion of all progress reports and other documentation for funding agreements and assigned projects.
Develop and manage detailed project schedules and work plans ensuring timely completion of project deliverables.
Measure project performance to identify areas for improvement.
Financial Coordination:
Financial support including invoicing funders, tracking and managing payments, submitting and coding payments received, receiving contractor/vendor invoices, submitting for approval, coding for payment, etc.
Oversight and maintaining accounts payable/receivable.
Completes month end financial report review and reconciliation.
Perform day-to-day record keeping, maintain an orderly accounting system and maintain physical financial files.
Enter revenue entries in accounting system and make bank deposits.
Reconcile credit card statements monthly; ensure that necessary expense backup is received, resolve discrepancies if needed, and ensure transactions comply with organization policies and budgets.
Complete Grant Revenue tracking and prepare documents for the external audit process.
Collaborate with the Chief Operating Officer to streamline processes and improve efficiency in finance operations.
Other duties as assigned by the Executive Director or Chief Operating Officer.
SKILLS AND EXPERIENCE
Required:
Knowledge of GAAP and accounting procedures.
Excellent organizational skills and attention to detail.
Proficiency in Microsoft Office, specifically in Outlook, Excel, and Word and cloud-based document management systems (e.g., Google Suite, One Drive, etc.).
Strong written and verbal communication skills and effectively communicating with individuals and groups.
Comfort with and ability to manage multiple projects and deadlines.
Ability to work independently and as part of a team in a virtual setting.
Post-secondary training and/or experience in non-profit bookkeeping, accounting, and/or related field.
Experience with electronic accounting system; Blackbaud preferred.
Experience with contract and/or grants management and administration.
3-5 years’ demonstrated experience in providing similar duties.
Bachelors degree or higher (preferably in business/accounting).
Desirable:
Familiarity/lived experience/commitment to rural communities.
Knowledge of /experience with healthcare.
Live in New England.
Conditions of Work:
Full-time exempt position (Monday - Friday, 9-5pm with some flexibility).
Remote home office capability with internet access.
Ability to travel to state and regional meetings with occasional national travel.
Salary range - $65-$75,000 annually depending on qualifications and experience.
Please send resumes and a statement of interest to Kiera Hight at admin@newenglandrha.org